Desk Etiquette 101: The Do’s and Don’ts of Shared Workspaces

Whether you’re in a hot-desking office, a hybrid setup, or just sitting in an open-plan environment, how you behave at your desk impacts everyone around you. Good desk etiquette helps maintain a productive, respectful, and comfortable workspace for all.

Here’s what to do — and what to avoid:

✅ DOs

1. Keep Your Space Tidy

Even if it’s your permanent desk, clutter can affect others’ focus. If you’re hot-desking, always leave the space clean and ready for the next person.

2. Use Headphones for Calls or Audio

Avoid playing music, videos, or taking loud speakerphone calls. Headphones are your best friend in an open workspace.

3. Respect Personal Space

Just because desks are close doesn’t mean boundaries disappear. Avoid leaning over, borrowing items without asking, or intruding on others’ work zones.

4. Be Aware of Smells

Strong food, perfumes, or even snacks can overwhelm shared spaces. Eat in designated areas and be considerate of colleagues with sensitivities.

5. Wipe Down When You Leave

Especially in hot-desking setups, a quick wipe down or keyboard clean helps maintain hygiene and shows respect for others.

⸻

🚫 DON’Ts

1. Don’t Hold Meetings at Your Desk

Pulling up chairs and chatting loudly around a desk distracts others. Use meeting rooms or breakout spaces instead.

2. Don’t Eavesdrop or Comment on Others’ Work

Even if you overhear something, resist the urge to insert yourself. Privacy is still important, even in open layouts.

3. Don’t Camp at Shared Desks

If your workplace uses a booking system, stick to it. Avoid claiming the same desk every day unless it’s assigned to you.

4. Don’t Leave Food or Rubbish Behind

A half-eaten lunch or empty coffee cup isn’t just unsightly — it’s unhygienic and inconsiderate in a shared environment.

5. Don’t Assume Everyone Wants to Chat

Some people like small talk. Others are deep in focus. Pay attention to body language and don’t take it personally if someone prefers quiet.

Great desking etiquette is about self-awareness and shared respect. When everyone makes a small effort, the whole workspace becomes more welcoming, productive, and enjoyable.